Please click a topic below for more information.

Workshop Arrival and Departure

Applicants should plan to arrive no later than the evening of Monday, August 21 and depart no earlier than the morning of Wednesday, August 30 after the workshop has ended.  Days will be full of activities and participants are expected to attend the entire workshop or else forfeit their participation.

Book tickets in and out of San Francisco International Airport (SFO) or Mineta San Jose International Airport (SJC).

Please see the Ground Transportation and Lodging tab below for shuttle options between the airport and UCSC’s campus.


Passport & Visa

You need a valid passport (recommended expiration date valid >6 months from workshop) if you are coming from a country other than the United States of America.

Please see the U.S. Department of State website for the most comprehensive and up-to-date information.  If you are a citizen of Canada or Japan, you should not need a visa to enter the U.S. for this workshop.  Citizens of China and India will need to apply for a U.S. Visa.  Please do this as soon as you have been accepted and have confirmed participation in the workshop as it can take up to 6 weeks to acquire the visa.

Additional points about applying for U.S. Visa can be found in the Frequently Asked Questions section.

Ground Transportation & Lodging

Lodging on UCSC’s campus will be provided for the workshop dates, in double occupancy with a participant of the same gender.  We will work with you and your itinerary to help arrange it appropriately for your stay.


A preliminary list of shuttle and taxi options from SFO or SJC to Santa Cruz can be found here: .  Please stay tuned for additional details on ground transport.  

We may help coordinate shared shuttle rides for participants who are arriving or departing each airport at similar times.


We will provide travel to Lick Observatory on Sunday, August 27.  If you are planning to arrive early or stay after the workshop, you will need to arrange transportation for yourself for days other than the workshop.  You can contact Austin Barnes or Diana Bisel help arranging your stay outside of the workshop dates.

Solar Eclipse

A total solar eclipse will cross the contiguous United States from west to east on August 21, 2017, the day before our workshop begins.  The eclipse will reach totality in northern Oregon at approximately 10:15 a.m. local time.  Unfortunately, this is a 10-hr drive from our workshop location in Santa Cruz.  Participants who arrive in Santa Cruz the morning of August 21 may enjoy a partial eclipse, reaching almost 80% obscuration.

Travel Awards

Please see our Travel Awards page for more information.